Classes Folders

Each semester a folder is created on the CLASSES share for each A-School course being taught. The folder and it's permissions are generated automatically based on SIS information.

  • Folder Name - A combination of the Course Name, Instructor Last Name, and Semester from SIS. (Ex., ALAR7020-Sieweke-SPR2016)
  • Access - Permissions to the folders are based on Student Enrollment and Instructors from SIS
    • Student Access is updated each weekday morning during the Add/Drop period
    • Secondary Instructors and TAs recorded in SIS for the course will also have automatic access

When two or more SIS registered courses are co-taught the auto-generated folders will cause division in class access. To address this we use Combined Folders. A Combined Folder is used as a common folder across each of the courses.

Please request a Combined Folder using the IT Service Request to have a Combined Folder created.

  • Combined Courses are not indicated in SIS. Therefore, they must be requested. Combined Folders are not auto-generated.
  • In the Service Request please list the SIS names of the courses to be combined (Ex., PLAC5812 & SARC8812)
  • All folder changes will only be completed at the request of the instructor of that course. Please DO NOT ask students or TAs to make a request. It will be denied.
  • If the combined courses are taught by multiple instructors, each instructor must consent to the action. The action will not be completed without the instructor's consent.
    1. Please forward the auto-reply from the Service Request System to the other instructors keeping the ASchhol Service Request address in the cc list.
    2. That instructor can then give consent by Replying-To-All with 'I agree' in the message.

When two or more SIS registered courses would like to share files but still retain their individual folders, a shared folder can be created at the instructor(s) request.

A shared folder allows access by all students, TAs, and instructors of the participating courses. The individual course folders remain as-is with only the course members having access.

Please request a Shared Folder using the IT Service Request.

  • Shared Courses are not indicated in SIS. Therefore, they must be requested. Shared Folders are not auto-generated.
  • In the Service Request please list the SIS names of the courses to be combined (Ex., ARCH1030-Root & ARCH1030-Stein)
  • All folder changes will only be completed at the request of the instructor of that course. Please DO NOT ask students or TAs to make a request. It will be denied.
  • If the shared courses are taught by multiple instructors, each instructor must consent to the action. The action will not be completed without the instructor's consent.
    1. If you are the first requestor, please forward the auto-reply from the Service Request System to the other instructors keeping the ASchhol Service Request address in the cc field.
    2. That instructor can then give consent by Replying-To-All with 'I agree' in the message.

If there are Secondary Instructors or TAs for a course that are not listed in SIS, they can be added manually.

Please request Additional Access using the IT Service Request.

  • In the Service Request please indicate the SIS name (ARCH8010) of the course to grant access to.
  • Please list the UVa Computing IDs (e.g., mst3k) of the users to be added indicating their roles - TA or Instructor.
  • Email aliases CANNOT be used to grant access.
  • All folder changes will only be completed at the request of the instructor of that course. Please DO NOT ask students or TAs to make a request. It will be denied.